Privacy Statement

In carrying out its work as a not-for-profit foundation, the Prince Claus Fund for Culture and Development may in some cases use personal data. In conformity with The General Data Protection Regulation (“GDPR”) which establish the European regulations concerning the use and processing of personal information, we take the utmost care to protect your privacy. Employees of the Prince Claus Fund who have access to the data, handle it confidentially in accordance with the principles of the Prince Claus Fund.

The basic principles that underlie data processing by the Prince Claus Fund are that:

  • The Prince Claus Fund has permission to register the data
  • The data are necessary for the execution of an agreement between you and the Prince Claus Fund
  • The data are necessary to meet legal requirements
  • You have a vested interest in the fact that the Prince Claus Fund collects the data (i.e. BSN for tax authorities to qualify for income tax advantage)
  • The Prince Claus Fund has a legitimate interest in the processing of the data
  • The Prince Claus Fund only uses personal data for the described purposes
  • The Prince Claus Fund collects and processes no more and no other data than needed for those purposes. These purposes include the processing of personal data in the context of open calls, informing people about campaigns and events, etc. organised by the Prince Claus Fund. This Privacy Statement provides insight into the way in which the Prince Claus Fund handles this information.

1. How does the Prince Claus Fund Collect data?

The following lists the most common ways in which we may collect your personal data:

  • When you sign up to receive e-mail newsletters from us;
  • When you participate in surveys or research;
  • When you register for and participate in our programs, activities, initiatives, and events;
  • When you request information or assistance;
  • When we process your grant applications;
  • When we respond to your employment inquiries or applications;
  • When you communicate with us through the Fund’s website and social media;

2. What data does the Prince Claus Fund collect?

When you view the Prince Claus Fund website or social media pages, our servers may keep an activity log that does not identify you individually. In general, we collect and store

  • information about the computer or other device that you use to access the site.
  • information about your use of the website, i.e. “traffic data” such as time of access, date of access and other data that gives insight into browsing patterns.
  • personal information collected, for instance, from forms or applications, including an e-mail address and other personal details. By submitting this information in writing or in a digital application, you give permission to the Prince Claus Fund to retain that information for future communication in the context for which the information was given, for example to receive the Prince Claus Fund newsletter.

3. How does the Prince Claus Fund use data?

General Uses

  • Responding to your inquiries;
  • Sending you newsletters, mailings, and information about programs, initiatives, activities, and events by e-mail or another medium;
  • Processing your grant application or employment application;
  • Event or programme registration;
  • Research for projects and nominations;
  • Performing statistical and demographic analyses of users of the website and their usage patterns;

The Prince Claus Fund adheres to the highest standards of ethical practices in all our operations and is dedicated to protecting the privacy of all our contacts. We occasionally share data with third parties who perform website analytics. Contracted parties work under the same privacy rules as the Prince Claus Fund. Information obtained from users on the Prince Claus website and analysed by third parties provides insight into viewer interests to help us improve website organisation and optimise information about Prince Claus Fund activities.

4. Transfer to third parties

We also share information with collaborating partners in connection with processing applications for joint projects. The personal information included in applications is retained in the Prince Claus Fund database in order to carry out the activities applied for and to facilitate future communication. By submitting an application an applicant agrees to these uses.

The Prince Claus Fund may transfer personal data to the authorities or judicial authorities on the basis of a legal obligation.

For all other matters, the Prince Claus Fund will only use the data if the person concerned has given their explicit consent.

5. Social media networking

Links on the Prince Claus Fund website can redirect viewers to our partners’ websites and various social media networks. If a user clicks through to another site or social media network, the network may place its own cookies and gather data. In this case their own privacy policies apply.

6. How we use Cookies

Like many websites, we use “cookies,” which are small text files that are stored on your computer or equipment when you visit us that records your preferences. We use cookies to track use of our websites and online services. We may also use cookies to monitor traffic, improve the websites, and make it easier and/or relevant for your use. Our website is functional without the retention of cookies. You have the ability to accept or decline cookies. Please see here for more information on cookies: www.allaboutcookies.org.

In order to make the website more user-friendly, the Prince Claus Fund uses Google Analytics, a web  service provided by Google Inc. Google Analytics uses cookies to help the website analyse how visitors use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google, which is a member of the Safe Harbour principles. Any user can refuse the use of cookies by indicating this in the settings of their browser

7. Access, correction and amendment of data

We will use reasonable efforts to securely process all personal information in line with the rights specified under the GDPR, in particular those related to the following requests:

  • Access to your personal information;
  • Correction of the personal information that we hold;
  • Deletion of your personal information;
  • A restriction of processing of your personal information;
  • Transfer of your personal information to another party; or
  • Objection to processing of your personal information based on the Ford Foundation’s legitimate interest to use it and there is something about your particular situation that causes you to object to such processing

Users may request the Prince Claus Fund to inspect, correct or delete the data processed by the Prince Claus Fund by contacting us at [email protected] or +31.20.3449.160.

8. Amendment Privacy Statement

The Prince Claus Fund has the right to expand or amend this Privacy Statement in the future. Your continued use of our website following the posting of changes to this Privacy Policy will mean you accept those changes.